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Traveler Information Form (aka:  I LOVE Google Forms!)

12/18/2016

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PictureGoogle Forms is my new best friend!
Every group leader wants to know as much as possible about their travelers before departure.  It makes for a smoother pre-departure period and tour.  If your travelers are anything like mine, they are super busy during the school year, and I don't get to see them much in the year/two years before our tour.  Instead of taking up everyone's time with lots of paperwork, I created a Traveler Information Form (I know, such an original name), that I have every traveler fill out prior to our first departure meeting.  This really helps me get a grasp on how prepared and experienced my group is, and it also allows me to gently "encourge" them to take some of some important things, like applying for a passport.  




So, as not to keep you in suspense any longer: You can click here to see the live version of this form.  No worries, it is a SAMPLE version, click away.

Here is a run-down of the questions I ask.  Some of them are open-response, others are multiple choice, or an rating scale.
  • Traveler Last Name
  • Traveler First Name
  • E-mail address
  • Parent's email address
  • Student Cell #
  • Parent Cell #
  • T-shirt Size
  • Pasport Status
  • Name (exactly as it appears on passport)
  • Passport Expiration Date
  • Country of Citizenship 
  • Check all of the following...about allergies, dietary issues, etc.
  • Rooming Preference
  • Travel Related Questions, check all that apply...I've never flown on a plane, I've never traveled by myself, etc.
  • On a scale of 1-5 how do you feel about navigating a large airport?
  • On a scale of 1-5 how do you feel about your physical abilities for a 12 day tour?
  • Have you ever been to ta place where you didn't speak the language?
  • What are you most looking forward to?
  • What are you most nervous about?
  • What questions do you have?

This is all great information to learn about our travelers, and handy to have for reference during the tour planning process.  Just a note about the time line:  For my tour in June, I sent this out the October prior (7 months prior), becuase I wanted to start gathering all of this information before our first meeting in January.  It was really helpful to find out who had a passport, and who had not even applied.

Feel free to love it or lose it!  Google forms is a great tool, if you don't have any experience with it, find someone on your campus who can help.

Do you have any suggestions for questions that I should add to my form?  What would you want to know about your travelers?  I'd love to hear your ideas, share them in the comments!

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    Hi!  I'm Jessica, and I  have traveled the world with my students on seventeen EF Tours.  I am a teacher and group leader, just like you!  I hope that you find some resources on my site to help you with your next EF Tour. Safe Travels!

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